Accounts Payable Specialist Cluj-Napoca

Accounts Payable Specialist
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

Since 1998, we've been active in the Human Resources consulting market, providing regional coverage across four key areas of expertise: recruitment and selection, personnel leasing, assessment centers and consultancy. As leaders in Transylvania, we've expanded our reach to embrace a culture of continuous improvement, thereby strengthening our position in the Romanian and also regional market. This commitment underscores our dedication to evolve alongside the dynamic needs of our clients and the
- changing landscape of the business environment.

Our success stems from the professionalism of our services, the multidisciplinary expertise of our consulting team and our ongoing collaboration with those who rely on our consultancy services.

Building
- term partnerships with clients across diverse industries such as IT&C, automotive, outsourcing, pharma, banking, FMCG and more, is our primary objective.

Our commitment to client orientation, teamwork, flexibility, excellence, dedication and responsibility reflects our aim to bring added value to our services.

Position Description:

In this position you will integrate the P2P team within the Finance Operations Department. You will be responsible for the receiving and registering of incoming invoices, communicating to suppliers and reconciling of accounts payables accounts. You are an enthusiast of process automation and contribute to the further improvement of the finance processes. You follow the company’s P2P guidelines and contribute for a good cooperation with the other departments of procurement and operations. Suppliers and group companies serviced by the P2P team are internationally oriented and cover a variety of businesses.

Major Areas of Responsibility:

• Booking of supplier invoices, controlling quality of supplier information and invoice requirements
• Manage relationship with suppliers, professionally answering queries about account reconciliation and payments
• Cooperate with other departments to solve invoice disputes
• Reconcile Intercompany accounts
• Setup of reporting to Management
• Contribute as the accounts payable specialist to process improvement and automation projects

Specific Responsibilities of the Job:

• Processes and codes supplier invoices and takes all steps necessary to ensure completeness and accuracy, in accordance with established policies and procedures.
• Is a key user of WMD-Xflow (Accounts Payable system) and works to
  - up the system to the maximum of its functionality
• Controls the intercompany reconciliations and ensures differences are minimal
• Ensures that SAP supplier accounts accurately reflect the business liabilities at all times by performing reconciliation to supplier statements and negotiating disputes with suppliers when necessary
• Supports the processing of payments when needed, in accordance with payment terms and working capital targets while at the same time maintaining good communication with vendors
• Follows Accounts Payables procedural controls, ensuring that all expenditure and payment authorizations are obtained in accordance with the authorization matrix and
  - fraud practices
• Assists with month end closing tasks and reconciliations
• Closely cooperates with the Fin Ops Manager to improve the finance operations processes and systems. While working closely with the IT team to implement new systems and/or inhouse developed robots and tools to automate the transactional processing of incoming invoices.

Requirements:

• 1-5 years of experience in a similar role
• Can perform reconciliations either using Excel or Business Intelligence tools accurate and precise
• Previous experience with SAP is valued
• Knowledge of the business processes and best working practices in Supply Chain and Procurement to Pay is valued
• Good communication skills
• Fluency in English both verbally and writing is mandatory due to the international working environment.
• Accounting knowledge, specifically concerning banks and invoice booking is preferred
• Strong organization skills with ability to prioritize multiple competing activities
• Ability to integrate in existing team and work as part of the team.