Accounts Payable Team Leader Cluj-Napoca

Accounts Payable Team Leader
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

Since 1998, we've been active in the Human Resources consulting market, providing regional coverage across four key areas of expertise: recruitment and selection, personnel leasing, assessment centers and consultancy. As leaders in Transylvania, we've expanded our reach to embrace a culture of continuous improvement, thereby strengthening our position in the Romanian and also regional market. This commitment underscores our dedication to evolve alongside the dynamic needs of our clients and the
- changing landscape of the business environment.

Our success stems from the professionalism of our services, the multidisciplinary expertise of our consulting team and our ongoing collaboration with those who rely on our consultancy services.

Building
- term partnerships with clients across diverse industries such as IT&C, automotive, outsourcing, pharma, banking, FMCG and more, is our primary objective.

Our commitment to client orientation, teamwork, flexibility, excellence, dedication and responsibility reflects our aim to bring added value to our services.

We are a global logistics company, offering transport and related services by land, sea, rail and air. We particularly focus on
- efficient, sustainable, and environmentally friendly transport. With an annual turnover of more than 900 million euros, we are one of the largest transport companies in Europe, with 31 offices in countries across Europe, North and South America, Asia and Australia, employing around 1500 employees in total.

Function and Department

The Team Leader P2P process is a function part of the Finance Operations Department that services both the Procure to Pay (P2P) and Order to Cash (O2C) Finance teams.

Role overview

As a Team Leader P2P process you will lead a team of P2P Specialists and P2PCoordinators, ensuring smooth invoice processing, accurate financial records and payments, and compliance with company policies.

You will play a key role in cash flow management, ensuring optimal liquidity and timely payments. You will work closely with the OTC teamand the business to forecast cash outflows and maintain strong financial controls.

Reporting to the Head of Finance Operations, you will be responsible for P2P process optimization and driving operational excellence, working collaboratively with your peers and the internal departments and business units to enhance efficiency and alignment across the organization.

Key Responsibilities:

Transition management

• Build up your team and manage the transition of the P2P process from the Headquarters in Rotterdam and other decentralized locations to the shared service center in Romania.
• Oversee the handover in collaboration with the current Team Leader P2P in Rotterdam. Ensure that your team possesses the necessary knowledge and can independently run the daily operations after going live.

Team Leadership & Development

• Lead, mentor, and support a team of 10 to 14 members.
• Conduct performance evaluations and offer guidance for individual development.
• Deliver process training and
  -
  - job coaching for the team members, ensuring the team’s skills stay up to date.
• Cultivate a culture of accountability, teamwork, and efficiency, in line with companies values.

Accounts Payable Operations

• Oversee the processing of supplier and intercompany invoices.
• Supervise bank booking and payment processing.
• Supervise vendor master data management and supplier helpdesk related activities.
• Collaborate with internal departments to resolve eventual disputes and discrepancies.
• Manage intercompany supplier overviews and resolve inconsistencies.
• Support periodic financial closings by providing necessary reconciliations, P2P data and analysis.

Cash Flow Management & Forecasting

• Monitor and manage accounts payable to ensure efficient cash flow.
• Work closely with the OTC team and treasury to forecast cash outflows.
• Optimize payment schedules to maintain a balance between supplier relationships and cash reserves.
• Analyze trends in spending and provide recommendations for improving working capital.
• Ensure timely and accurate supplier payments while maximizing cash flow efficiency.

Process Optimization & Compliance

• Drive continuous improvement initiatives to optimize existing P2P-process, systems and workflows.
• Ensure compliance with internal controls, tax regulations, and financial policies.

Stakeholder & Supplier Management

• Maintain strong relationships with suppliers and ensure timely issue resolution.
• Act as the key contact for P2P-related inquiries within the organization.
• Prepare management reports to provide insights into process metrics (KPIs) like Paid on time, payment accuracy, and team performance.

Your Profile:

• Bachelor’s degree in Finance, Accounting, or a related field.
• 5  - 7 years of experience in accounts payable, with leadership experience preferred.
• Strong knowledge of financial administration, invoicing, reconciliations, and understanding of cash flow management.
• Ability to work independently and prioritize tasks effectively.
• Proficiency in Excel and experience with working with an ERP system (SAP is a plus).
• Strong analytical mindset, attention to detail, and
  - solving skills. Previous exposure to Lean Six Sigma methodology is a plus.

Languages:

• Romanian
• Fluency in English, both verbal and written, is mandatory.