Credit Controller
Credit Controller
Client Description:
Adecco Romania is hiring for its client, an international
- to
- star hotel chain, hotels operating in Europe, Africa and Asia, a Credit Controller.
Responsibilities:
§To observe the working hours, disciplinary and behavior rules established by the labor legislation, as well as the orders and legal dispositions transmitted by the direct superior;
§ To reconcile daily the sales journal in Opera and Scala;
§ To perform the monthly reconciliation of the sales ledger with the general ledger. To make corrections and explain the differences until the date of the 20th of the following month;
§ To check the credit rating and other documents regarding the clients proposed by the Sales department for direct payment. To attach these documents for credit applications (CAF) and give them for signature to FC and GM;
§ To inform the departments of sales, FO and Meeting & Events about any cancellation of the direct payment granted to some clients;
§ To check on a daily basis the bank statements in order to identify the evens and reservations that are paid;
§ For every request for proforma, the current situation of the particular customer should be checked by the Credit Controller and if there is an old outstanding balance to be added on the proforma;
§ To check daily all the accounting traces in Opera and extends those which are not yet resolved; to assign Direct Bill if a prepayment has been made or a CAF was signed;
§ To prepare and inform the FC before the morning meeting about all the events and groups for the following 5 days still not paid; to send this list daily to all relevant HOD’S, FC and GM;
§ To register monthly in a separate balance sheet account 462 all
- allocated payments (un-identified payments)
§ To organize monthly credit meetings according to the internal procedures and send minutes after each one of them. To monitor and control all the activities decided in the credit meetings;
§ To maintain the connection with all the hotel guests on timely payments made by them. To follow daily the outstanding receivables under the credit policy and procedures;
§ To follow daily the balance of the sales ledger;
§ To keep the connection with the collection company we work with;
§ To send letters to all accounts which become 60 days old warning them that if they do not pay within 15 days they will be given to the lawyers for Court processing.
§ To fill in the Write-off forms when necessary and attached to it all back up documents: invoices, checks, contracts, written reminders, letters for collection, reports from the collection company, etc;
§ To prepare monthly the file that represents the basis for the provision on the old and new claims to be collected in the form required by the internal procedures;
§ To prepare monthly the reports requested by the FC;
§ To check that travel agencies have no outstanding debts towards the hotel before approving payment of commissions to them;
§ To issue invoices based on lease contracts, Task Force, marketing contracts and other services as required and occasionally for discounts;
§ To issue invoices in Opera for all advance payments received by bank transfer (statutory requirement). To get in touch with clients if the advance payment invoice is not paid before the accommodation;
§ To send regular confirmation letters to clients regarding the remaining balance;
§ To prepare on demand the reports necessary for making correct management decisions and the critical evaluation of the work activities;
§ To prepare all reports corresponding to the month closure period: aging reports, wo, OOD, district charges, bad debts, owners’ PM, related parties ;
§ To make the reconciliations of the following accounts for both entities;
§ During controls and audit to provide copies of the documents requested;
§ Respond to the customers’ requests received via email or phone regarding invoices, corrections, etc.
§ To check the requests for refund of money paid in excess by clients and record the refund request
Candidate Profile:
Fii primul, care se va înregistra la oferta de muncă respectivă!
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