Executive Assistant Bucharest

Executive Assistant
Bucureşti
Bucharest, Bucharest, Romania

Job Details

Executive Assistant

Job Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to executive officers. In this pivotal role, you will manage the schedule, coordinate meetings, and handle correspondence to ensure efficient operations. You will serve as a trusted liaison between the executives and internal teams, clients, and stakeholders, always maintaining confidentiality and professionalism. Job responsibilities:

Calendar Management - Skilled at managing internal and external meetings; ability to manage incoming priorities and exercise judgement, knowledge of priorities and level of importance of requests. Includes coordinating with internal leaders to align on meeting scheduling and travel requirements.  

Travel Support - Utilizes company travel systems and policies to arrange travel; ensures that leaders are prepared with required travel information and documentation as well as ad hoc support whilst the leaders are traveling.

Material/Data Preparation - supports the preparation of presentation materials and data requests. Leverages contacts within the organization to collect and synthesize information and input. Works on a variety of topics requiring awareness of operations across the organization and processes to access and collect information.  

Leadership Meeting Support - Gathers input for Leadership team meeting agenda, creates agenda, records meeting minutes/discussion and shares out clear action plans. Collects and prepares information for use in internal and external discussions/meetings.  

Expenses - enter and own all expense reporting.

Maintains a strict level of complete confidentiality with a high volume of confidential information.

Assist with special projects and other tasks as assigned by management.

Job Requirements

Bachelor's degree or equivalent work experience preferred.  

Minimum of 3 years of experience as an administrative/executive assistant, virtual assistant, or similar role providing support to
- level executives.

Ability to exercise judgment within generally defined practices and policies in order to solve problems.

Ability to quickly become familiar with company operations, policies, and procedures and leverage to perform job related tasks.  

Fosters relationships with key stakeholders and partners in Europe and USA.

Excellent computer skills and understanding of Microsoft Office Suite, handheld mobile technologies and applications.

Strong organizational skills with the ability to
- task and prioritize tasks effectively in a
- paced,
- pressure environment.  

Excellent communication and interpersonal skills, both written and verbal; Excellent proficiency in the English Language.

Ability to work independently and collaboratively, with little to no supervision.

Positive attitude and business acumen.

Ability to
- task in a
- paced environment and anticipate last minute changes.

Team player

What's next: The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job. Diversity & Inclusion Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you! About us We are a Brazilian company with over 35 years of experience in delivering IT services worldwide, ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 41 countries, through our 70 offices located throughout the world. We have managed to become the preferred partner of many
-
- midsize local and regional companies as well. Most of our clients come from industries such as financial services, manufacturing, telecommunications, chemical, services, technology, public sector and utilities. Stefanini has career opportunities locally and around the world for professionals interested in a vibrant, passionate,
- oriented workplace. If you are a
- centric person with a "get it done" attitude, come over for coffee and a talk on your future career with us! Learn more about us on and join us on ,  and where we regularly post insights from our colleagues. #LI-HYBRID