HR Administration Specialist (Bucharest)
Req ID:468739
At Alstom, we understand transport networks and what moves people. From
- speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the
- time HR Administration Specialist we’re looking for?
Your future role
Take on a new challenge and apply your HR expertise in a dynamic, global setting. Reporting to the HRO Admin Team Leader, you’ll collaborate closely with Alstom’s HR network across countries, making a direct impact on our HR service delivery.
In this role, you’ll handle incoming
- standard HR service requests from Managers, Employees, and HR Business Partners across a range of HR functions. Acting as our
- line HR support, you’ll resolve complex service requests to meet business needs and ensure high standards of service.
We’ll look to you for:
Main responsibilities:
Time & Attendance
Create new profile in ALISTA and ensure support to new users (Managers, Employees)
Control data and related counters
Input items directly managed by HR team
Send monthly Time and Attendance Data to Payroll
Support employees and managers on requests regarding Time & Attendance
Provide analysis to Site HR
Ensure compliance with legal requirements (Additional working Time, working hours…)
Payroll Data
Collect all
- fixed items, control, and send elements to Payroll
Provide all needed information regarding new comers, leavers or contractual amendment for AES to produce the related contractual document and payroll processing once documents properly approved
Support Site HRD on payroll approval process.
Main contact for central AES regarding payroll approval process (Collection of HRD validation…)
Follow up for work awards (ex: Médailles du travail)
Short-term incentive & Bonus calculation support
Employees Administration
Implement and
- up needed dashboard (Long Term Absence, partial time…)
Responsible for updating and archiving of all needed documents in employees files
Follow-up of Work permits
Collection and archiving of medical certificates, Work Injury
- up and needed files constitution
Provide analysis on administrative data to HR Team on request
Apply census rules and manage Hired staff process in ALPS
May participate or animate local Industrial Relations committees (DP, CE…)
Performance measurements (OTD, QCD, Sales, PMC, Orders, Gross margin, etc. )
Headcount in line with Census Rules
On Time Delivery and quality of payroll data
On Time Delivery on HR request
All about you
We value passion and a proactive approach. The following skills and competencies will support your success in this role:
Microsoft Office Pack: Proficiency in Word, Excel, and Power
Point.
Customer Orientation and strong interpersonal skills
Adaptability and resilience under pressure, with
- solving and
- making skills.
Language: English proficiency is mandatory; additional languages are an asset.
Education: Master’s preferred; HR qualifications are an advantage.
Things you’ll enjoy
Join us on a
- long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
- Enjoy stability, challenges and a
- term career free from boring daily routines - Be part of a large team with over 800 professionals in HR, Finance and Procurement & Supply Chain
- Collaborate with transverse teams and helpful colleagues
- Utilize our Agile, Responsible and Inclusive working environment
- Steer your career in whatever direction you choose across functions and countries
- Benefit from our investment in your development, through
- winning learning (Access to Alstom University and Alstom Learning Program) - Professional Development Plan – we offer great opportunities to develop yourself within the company
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Important to note
As a global business, we’re an
- opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.
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