IT Board Office Assistant with German (f/m/d) - Cluj-Napoca

IT Board Office Assistant with German (f/m/d)
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

Tasks
Tasks

The IT Board is a
- department that is responsible for the further development, management and monitoring of project quality and project procedures for internal IT projects. It implements strategic decision, prioritises IT projects, allocates budgets and decides on concepts, technologies, and information security guidelines.

The IT Board Office provides operational support for communication with the members of the IT Board, organises and coordinates the IT Board meetings, including the preparation and distribution of necessary documents. It prepares and distributes the minutes of the meetings to the IT Board members and applicants.

The following tasks await you:

You will ensure the quality and completeness of IT Board proposals

You will be involved in all relevant stakeholders (works council, project unit) about the planned IT Board applications

You will plan and prepare the IT Board meetings, as well as the associated discussion calendar (e. g. with the management)

You will ensure and facilitate the
- making process at IT Board meetings and during holiday periods

You will onboard new IT Board members and their deputies

You will organize and structure document storage for the IT Board

You will moderate the IT Board meetings and the associated discussion meetings (e. g. with the management)

You will follow up on IT Board meetings (minutes, approvals, documentation)

You will review and improve the IT Board process, procedures and coordination with relevant stakeholders

You will obtain the external reports for the IT Board (project status reports, IT reports on KPIs)

Qualifications
Qualifications

Overall knowledge about the implementation and planning of internal IT projects

Overall knowledge about the internal structure of a company its departments and their processes

Good knowledge of Excel & Power
Point used for the preparation of KPI reports and Board presentations

Language skills: German (C1) spoken and written, English spoken and written (B2-C1)

Organisational and planning skills, focus on engagement and efficient time management

Stakeholder management

Moderation and presentation skills

Good communication skills – both verbal & written

Efficient and structured way of working, including documentation skills

Things to know before departure:

Start: by arrangement - always on the 1st and th of the month

Working hours:
- time (h); vacation days

Employment contract : Unlimited

Line of work: Consulting

Language skills: German (C1) and English (B2-C1)

Flexibility & willingness to travel

Other: a valid work permit

Detalii privind locul de muncă:

Firma:	MHP - A Porsche Company
Localiția:	Cluj-Napoca Cluj-Napoca, Cluj County, Romania
Adăugat:	10. 1. 2025 Postul de muncă activ

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IT Board Office Assistant with German (f/m/d) Cluj-Napoca