Part-Time Junior Office Admin Specialist Bucharest

Part-Time Junior Office Admin Specialist
Bucureşti
Bucharest, Bucharest, Romania

Verified is a Nordic-based company dedicated to building trust and adding value for our customers. We secure and automate our client's most advanced workflows and onboarding processes using our API-first Saa
S & Paa
S products, enabling businesses with powerful but simple electronic signing, electronic identification, Anti-Money Laundering, and Smart Forms capabilities.

We are a growing and profitable company
- established in Scandinavia with 100+ employees. Now we are looking for passionate, creative, and
- savvy colleagues to join our office in Bucharest, Romania.

What does the Role involve:

We are looking for a university student or someone currently pursuing their studies to fill a new junior office admin role. The ideal candidate should be skilled, a team player, and ready to take on responsibilities related to virtual and physical office management, HR administration, and basic financial control. This is a great opportunity for someone looking to gain
- on experience while continuing their education.

HR admin

Administration of personnel - completing all the necessary documents labor contracts, contract addendums for salaries, position changes and other changes, decisions, and other
- related documents requested by employees;

Hiring and termination of individual labor contracts - monitoring all processes for compliance with local laws and company policies and standards;

Payroll support - collecting and centralizing all information (timesheets, medical and holiday leaves, salary changes, bonuses, lunch tickets, benefits in kind, new entries, leavers, etc. );

Administrative Support

Manage office supplies inventory and place orders when necessary - vendor management.

Ensure the office complies with all relevant health and safety regulations.

Supervise office cleaning and maintenance to ensure a tidy and safe work environment.

Maintain office equipment and arrange for necessary repairs or replacements.

Handle incoming and outgoing correspondence, including mail, emails, and phone calls.

Help scan and digitize physical documents, ensuring that digital copies are accurate and properly indexed

Assist in planning office or
- level events and corporate travel management.

Financial Duties

Process expense reports and supplier invoices, ensuring accuracy and timely submission; Collaborate with the finance department to support basic accounting functions

Assist in sorting, classifying, and organizing physical and digital documents according to established archiving systems. E-Factura and Netsuite invoice upload control.

Centralized time logging audit. Data quality assurance and control for Cap
Ex projects and billing.

Ideal profile/soft skills:

Soft skills:

You have an excellent level of English

High level of discretion, professionalism, and the ability to handle sensitive information with confidentiality

Ability to anticipate needs and take initiative in managing responsibilities without constant supervision

Curiosity, pragmatism,
- mindedness, adaptability and resourcefulness

You are an excellent listener and able to relate to a wide range of stakeholders

You have a good team spirit, you like to share what you learn and also learn from others

Strong
- solving abilities, able to handle unexpected situations with calm and logic

You have the following skills and qualifications:

Qualifications:

Proficiency in MS Office (Outlook, Excel, Word, Power
Point) or Google Workspace collaboration tools

Exceptional organizational abilities, with strong attention to detail and the ability to manage multiple priorities simultaneously

A flexible and adaptable professional with a proactive approach to
- solving, consistently finding solutions that enhance workflow and contribute to the overall success of the organization.

Team & environment:

At Verified we support passion, creativity, and diligence. We greatly value our employees and the diversity each individual brings to the team, growing stronger together. Our culture is based on a lean and
- organizing attitude, trust, respect and flexibility with your way of life.

We are looking for people without ego, who do not hide their strengths or their weaknesses, ready to help their teammates and share their ideas with the team.

Our ambition is to become worldwide leaders in the digital e
ID market and to offer our partners the best experiences to suit their needs.

We offer

Fun,
- first work culture built on the principles of lean and flat structure

Work with the latest tech powering global businesses

A hybrid working model based on both office environment and working from home