Procurement Analyst
Colt provides network, voice and data centre services to thousands of businesses around the world, allowing them to focus on delivering their business goals instead of the underlying infrastructure.
Competencies
Job Description
Responsible for efficiently and accurately uploading contracts into Colt system (Ariba). The role requires attention to detail, organizational skills. The ability to work within established procedures to ensure the integrity and completeness of contract data.
- Data Entry: Accurately input contract information into the designated system while ensuring data integrity and completeness.
- File Management: Organize, upload and maintain digital copies of contracts for reference in Ariba system with accurate labelling.
- Quality Assurance: When needed, perform quality checks on contract data to identify and rectify any errors or discrepancies if required.
- Compliance: Ensure that all uploaded contracts comply with company policies, and legal requirements where needed. For instance, a contract not signed by both parties is not compliant or legally complete.
- Communication: Collaborate with relevant stakeholders, such as those listed in the Relationships and key contacts, to clarify any ambiguous contract details and obtain necessary information for an accurate upload.
- Documentation: Upload records of additional information, support contracts, for instance key emails in relation to the contract, letters of Authorities (LOA), and any other relevant modifications made during the contract phase. To be stored in Documents section of Ariba.
- Milestones and Reporting : Periodically update on the progress against milestones set.
- Process Improvement: Suggest any opportunities to streamline the contract data upload process, improve data accuracy, and enhance overall efficiency.
- Regulations: Engagement and participating on projects relating to contract regulations.
Skills & Expierence
- Proficiency in data entry and information management.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Familiarity with contract management in Ariba system or similar software (training will be provided if necessary).
- Basic understanding of contract terminology and legal concepts as well as compliance.
- Ability to communicate effectively with internal stakeholders.
- Problem-solving skills and the ability to work independently.
- Previous experience in data entry, administrative support, or contract management roles is beneficial.
- Advanced Excel.
- Ability to work towards deadlines set.
- Project Management related skills.
Behaviours
- Self-motivated with inner drive and determination
- Results-driven with a focus on achieving procurement objectives.
- Detail-oriented with strong organizational skills.
- Ability to work under pressure and meet deadlines.
- Continuous learner with a growth mindset.
- Flexible and proactive attitude.
- Strong team player.
- Strong analytical skills.
Qualifications
Bachelor’s degree in Information Technology or a related equivalent required such as additional education or certification in Data management or related fields.
What we offer you:
Looking to make a mark?
At Colt, you’ll make a difference. Because around here, we empower people. We don’t tell you what to do.
Instead, we employ people we trust, who come together across the globe to create intelligent solutions.
Our global teams are full of ambitious, driven people, all working together towards one shared purpose: to put the power of the digital universe in the hands of our customers wherever, whenever and however they want.
We give our people the opportunity to inspire and lead teams, and work on projects that connect people, cities, businesses, and ideas. We want you to help us change the world, for the better.
Diversity and inclusion
- Inclusion and valuing diversity of thought and experience are at the heart of our culture here at Colt. From day one, you’ll be encouraged to be yourself because we believe that’s what helps our people to thrive. We welcome people with diverse backgrounds and experiences, regardless of their gender identity or expression, sexual orientation, race, religion, disability, neurodiversity, age, marital status, pregnancy status, or place of birth.
Most recently we have:
- Signed the UN Women Empowerment Principles which guide our Gender Action Plan
- Trained 60 (and growing) Colties to be Mental Health First Aiders
- Please speak with a member of our recruitment team if you require adjustments to our recruitment process to support you. For more information about our Inclusion and Diversity agenda, visit our DEI pages.
Benefits
Our benefits support you through all parts of life, for both physical and mental health.
- Flexible working hours and the option to work from home.
- Extensive induction program with experienced mentors and buddies.
- Opportunities for further development and educational opportunities.
- Global Family Leave Policy.
- Employee Assistance Program.
- Internal inclusion & diversity employee networks.
A global network
- When you join Colt you become part of our global network. We are proud of our colleagues and the stories and experience they bring – take a look at ‘Our People’ site including our Empowered Women in Tech.
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