Procurement Tools Key User Cluj-Napoca

Procurement Tools Key User
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

At Alstom, we understand transport networks and what moves people. From
- speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80, 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the
- time Indirect Procurement Ariba Key User in Cluj-Napoca, Romania we’re looking for?

Your future role Take on a new challenge and apply your process training expertise in a new
- edge field. You’ll report to Anamaria Berariu (Operations Manager, Cluj-Napoca), and work alongside passionate and fun teammates.

Your mission will be to evaluate and ensure that all team members are properly trained on the respective procurement processes that you are responsible for, onboarding suppliers into the Alstom tools and ensure tickets resolution.

You will ensure the procurement process is aligned cross countries/regions (depending on the requirement) and the procurement team follows it. You will be the first level of escalation to solve process issues and continually improve the process, including monitoring and taking the necessary corrective and preventive actions, as well as considering potential for automation or outsourcing of specific tasks or activities of the process.

You will need to have process expertise and can answer the team’s questions in regard to the process.

We’ll look to you for:

Process training: 

- Support in evaluating the team’s technical competencies based on his/ her own experience

- Support in identifying and managing the technical competencies requested by the job profile for the respective process

- Analyze the working environment for identifying performance issues and propose learning opportunities for the team members

- Develop and deploy learning activities for an efficient knowledge transfer

- Ensure the training and process documentation is up to date

- Responsible of maintaining a process know how documentation accessible to all team members

- Ensure the new team members are properly onboarded on all process topics

- Support in evaluating the new team members’ work and ensure their performance, from a process point of view

- Communicate new processes while ensuring training of the team when the case

Process Alignment/ Compliance: 

- Ensure his/her knowledge on the process is always up to date

- Ensure consistent application of all relevant Procurement processes and tools

- Responsible for internal process audits and closing the gaps through customized learning activities

- Analyze all processes across regions/ countries and identify alignment opportunities

- Ensure procurement process alignment and compliance, taking into consideration the exceptions

- Perform SLA audits; support the Team Leaders in identifying improvement opportunities when the SLA’s are not on target

- Create the framework and supervise the FTE sizing exercised done on the process Manage compliance with directives and legal policy

- Ensure the processes to be transferred to GPC are in line with the transition process and standards

- Provide support to the team in difficult situations or escalations Support Operational Teams, respond to common queries

Project management:

- Coordinate internal resources and third parties for the flawless execution of projects

- Ensure that all projects are delivered on time, within scope and within budget

- Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility

- Develop a detailed project plan to track progress

- Measure project performance using appropriate systems, tools and techniques - 2 years of experience in Procurement with technical and operational expertise

Process Improvement

- Develop professionalism by learning proper business practices, Procurement manual/computerized procedures and processes affecting the procurement functions, and developing working knowledge of commodities and products

- Identify and propose process improvement opportunities with the purpose of reducing cycle time and savings

All about you:

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

- Degree in Business, Commercial or Technical Field

- Relevant work experience Indirect procurement knowledge

- Practice in business processes, communication (written and oral presentation skills) and drawing interpretation knowledge

- Solid working knowledge in Ariba Systems

- Advanced level in English and French language is mandatory

Things you’ll enjoy

Join us on a
- long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an
- opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Segment: Procurement, Business Process, Supply Chain, Buyer, Project Manager, Operations, Management, Technology